Skip to main content
All CollectionsAttending a WebinarHosts
Preparing to Host a Presentation
Preparing to Host a Presentation

Follow these instructions to host a live presentation for your webinar.

M
Written by Meaghan Laaper
Updated over a week ago

Follow these instructions to learn how to prepare for and host a Studio Broadcast or Collaborative presentation for your webinar. If you're a speaker, follow these instructions instead.

NOTE: Join from a personal computer or laptop that has either a Windows 10, macOS 10.11, or a higher operating system. Do not join from your phone or tablet.

Preparing to Host a Presentation

1 Test your internet connection. Make sure your internet has at least 10 Mbps upload speed where you'll be hosting. If you can, plug your computer directly into the router using an Ethernet cable or move as close as you can to the router.

There are plenty of sites you can use to test your internet speed.

NOTE: We recommend using the latest version of Google Chrome.

2 Get camera ready. The location where you host from should be a room free from distractions and with minimal echo. Use natural lighting to brighten the room when possible, and make sure your face is clearly visible. You can try sitting facing a window, or placing a lamp behind your webcam or to both sides.

Use lamps with translucent not opaque shades. Approximate bulb center should be eye level. Support your computer safely.
Lamps set behind and just to either side of the camera. Large soft sources illuminate the face

Make sure to move any clutter out of the frame.

If a webcam looks better than your computer camera, use it. The camera should be positioned at eye level and you should be centered in the frame with the top of both shoulders visible. Keep your eyes in the top third of the frame.

Eyes should be at top 1/3 of frame. Shoulders should be bottom 2/3 of frame

Use a USB or headset microphone, if possible. A laptop microphone can work if necessary, but earbud microphones are not recommended. No matter which microphone type you choose, make sure it's adjusted and working correctly.

Not sure what to wear? Solid colors look best on camera. Avoid patterns, black, or white garments.

Next, familiarize yourself with the Studio Broadcast or Collaborative presentation.

Hosting a Studio Broadcast Presentation

1 Join the presentation as the host. Close all other apps and browser tabs, and turn off all extraneous notifications on your computer. If connected to a VPN, disconnect unless it's absolutely necessary. If you need to use multiple tabs, we recommend disabling memory saver for Google Chrome.

Log in to the webinar, then click Join as host when you're ready to open the Studio.

Select join as host from under the webinar details

NOTE: To prevent action overlap, we recommend only one host connects at a time. Otherwise, if both users click a command at the same time, they might reverse the action instead.

Select your camera and microphone and click Enter the Studio. Entering the Studio does not start your presentation for attendees.

NOTE: Camera or microphone not working? Check your computer's privacy setting and ensure you've allowed the browser to access to them.

2 Add content. Reference this article to add your own images, slides, and videos, or pull stock images from Studio's gallery.

3 Allow speakers to join the Studio. Click the Speaker notifications button, then click Approve.

Speaker requests speaker Monaco Willis wants to join with approve selected

Have multiple requests? Click Approve all to save time.

4 Manage your speakers. Reference this article to determine when your speakers will appear on the Stage.

Click Speaker chat to keep in touch with speakers and other hosts throughout the presentation. Attendees will not be able to see the speaker chat.

5 Start the stream. To start broadcasting the Stage contents with attendees, click Start stream at the top of the page. After 5-10 seconds, a timer will appear, displaying how long the stream has been active for.

After the timer appears, it may take another 15-20 seconds for attendees to see the live broadcast come through to the presentation.

Note: Consider adding a welcome video for attendees to see when you start your stream.

6 Direct attendees to the next activity. If you are hosting a webinar with discussions or instant networking, ensure attendees know where to go next. Consider sharing a slide with instructions at the end of the presentation.

7 End the presentation. When it's time to say goodbye, click End session at the bottom-right of the page. This will end the presentation for all attendees.

Hosting a Collaborative Presentation

1 Join the presentation as the host. Close all other apps and browser tabs, and turn off all extraneous notifications on your computer. If connected to a VPN, disconnect unless it's absolutely necessary. If you need to use multiple tabs, we recommend disabling memory saver for Google Chrome.

Log in to the webinar, then click Join as host when you're ready to start the presentation.

NOTE: To prevent action overlap, we recommend only one host connects at a time. Otherwise, if both users click a command at the same time, they might reverse the action instead.

Select your camera and microphone, then click Join.

If you want to prepare or practice before the presentation, you can click the button and join the presentation prior to its scheduled start time.

Speakers can join the presentation one hour before the scheduled start time.

NOTE: Attendees can start joining the presentation five minutes before the scheduled start time. Make sure you are mindful of the time when practicing prior to the presentation.


2 Start recording, if desired. Using the host controls, click Record to record the webinar. There will be a delay of 15-30 seconds before the recording begins.

Hosts controls with mute stop video share screen captions and record with record selected

NOTE: If you are using a macOS, ensure screen recording privileges are granted to the browser.

3 Manage participation requests. As the host, you will be added as a participant in the presentation. A participant can share their video, sound, and screen. You can have up to 250 participants at a time, including yourself.

When speakers and attendees join, they will be added as observers. An observer cannot share video, sound, or screen, but can request to participate.

To allow speakers or attendees to join as a participant, click Attendees in the toolbar on the right. In the "Requests to participate" section, click the green check mark to the right of the attendee's name to add them as a participant.

To deny a request, click the red X to the right of the attendee's name.

The participant will receive a message that participation has been denied, and will remain as an observer.

​​​​​4 Remove participants, if necessary. You can remove a participant by returning them to observer status, or removing them from the presentation entirely. To downgrade an attendee's permissions, in the Participants section, click the icon to the right of their name, then click Make an observer.

They will be listed in the Observers section and will not be able to share their sound, video, or screen.

To remove someone from the presentation, click the icon to the right of the attendee's name, then click Remove attendee. Click Remove attendee again to confirm.

The attendee can still rejoin the presentation as an observer.

5 Manage video content. As the presentation host, you can share your video, sound, and screen. To do so, use the video controls at the bottom of the screen.

Host controls are mute stop video share screen captions and record

If necessary, you can also stop participants from sharing content by clicking the

three dots icon in the top-right of a participant's video. Click Mute, Stop participant's video, or Stop participant's share to stop any unwanted content.

6 End the presentation. When it's time to say goodbye, click End session at the bottom-right of the page. This will end the presentation for all attendees. If you recorded the presentation, it will also end the recording.

Did this answer your question?